Gau Mahima Sewa Trust (Regd.) (“Trust”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the digital personal data of all users, donors, veterinarians, students, and visitors (“Data Principal” or “you”) who interact with our platform, website, and services.
1. Introduction & Overview
This Privacy Policy and Privacy Notice are issued in compliance with the Digital Personal Data Protection Act (DPDP Act) and relevant Indian laws. Under this framework, Gau Mahima Sewa Trust functions as a Data Fiduciary, determining the purpose and means of processing digital personal data collected directly from you.
2. Legal Entity & Registration Fact Sheet
For the purpose of data protection compliance, legal verification, and transparency, our official registration credentials are detailed below:
3. Categories of Personal Data Collected & Purpose of Processing
We collect and process digital personal data only for specific, explicit, and lawful purposes. We do not collect excessive or unnecessary data.
| Data Category | Specific Personal Data Items | Specified Purpose of Collection | Legal Basis |
|---|---|---|---|
| Donor & Financial Data | Full Name, Phone Number, Email Address, PAN Number, Billing Address, Payment Transaction Ref | Processing charitable donations, issuing official Section 80G tax exemption receipts, and financial reporting. | Consent & Statutory Obligation |
| Course & Event Registration | Name, Professional Qualifications (e.g., BVSc/MVSc), Email, Phone Number, Organization/Clinic Name | Registering for specialized vet courses, issuing certificates, and granting access to the Vet Portal. | Consent & Contractual Performance |
| Consulting & Inquiries | Name, Contact Number, Email Address, Facility/Gaushala Address | Providing advisory services for vet labs, gaushalas, and responding to general inquiries. | Consent |
| Technical & Website Usage | IP Address, Browser Type, Device Identifiers, Cookies | Site administration, security maintenance, and improving user navigation experience. | Consent & Legitimate Use |
4. Consent & Notice Requirements
4.1 Free, Specific, and Informed Consent
By accessing our platform, submitting forms, enrolling in courses, or making donations, you signify your free, specific, informed, unconditional, and unambiguous consent to the processing of your personal data for the specified purposes.
4.2 Consent for Children & Persons with Disabilities
We do not knowingly collect or process personal data of individuals under eighteen (18) years of age (“children”) without verifiable consent from a parent or lawful guardian. We do not engage in tracking, behavioral monitoring, or targeted outreach directed at children.
4.3 Withdrawal of Consent
You have the right to withdraw your consent at any time. Withdrawing consent will not affect the lawfulness of any data processing conducted prior to such withdrawal. To withdraw your consent, you may send a written request to gaumafarm@gmail.com. Upon receipt, we will cease processing your personal data unless retention is required by applicable law (e.g., income tax audit compliance).
5. Rights of Data Principals Under DPDP Act
Under the DPDP Act, you possess the following enforceable rights regarding your digital personal data:
You have the right to request a summary of the personal data we hold about you and the processing activities undertaken.
You may request the correction, updating, or completion of inaccurate, incomplete, or outdated personal data.
You may request the deletion of your personal data when the specified processing purpose is no longer valid or upon consent withdrawal, subject to statutory retention obligations.
You have the right to seek prompt resolution of any complaints or grievances regarding data processing practices.
You have the right to nominate an individual who shall exercise your rights in the event of death or incapacity.
6. Data Retention & Deletion Policy
We retain your personal data only for as long as necessary to fulfill the specific purposes for which it was collected or as mandated by law:
Donation & Tax Records: Retained for a minimum of 7 years in compliance with Section 80G tax auditing requirements.
Course & Certification Data: Retained for the duration of your active account to maintain verifiable academic and completion records.
General Inquiries & Inactive Accounts: Automatically erased or anonymized within 24 months of inactive status or upon explicit deletion request.
7. Data Sharing, Processors & Security Safeguards
We do not sell, rent, or trade your personal data to third parties for commercial or marketing purposes. We share data only under strict data processing agreements with authorized data processors (e.g., payment gateway partners, cloud hosting providers) and legal authorities when mandated by Indian law.
Gau Mahima Sewa Trust implements reasonable technical and organizational security measures—including SSL encryption, restricted access controls, and secure servers—to prevent unauthorized access, disclosure, or data breaches.
8. Grievance Redressal & Contact Information
If you have any questions, concerns, or grievances regarding the processing of your personal data or wish to exercise your rights under the DPDP Act, you may contact our designated Grievance Officer: